resolve comments in word greyed out

You will also find tools to quickly find a specific comment in the original source document. This is practical in a number of situations. How to draw a truncated hexagonal tiling? Now, if you're an enterprise user working on cloud files, you can more easily use an @mention to call out to one or more of your colleagues in your organization or school. However, if you lock or unlink the DocProperty fields beforehand, you can preserve the field results. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Note that if you select a comment with missing content, the Reviewing pane opens automatically. 1 Answer Sorted by: 1 Yes, thanks peterchen very much. My comprehensive article about how track changes in Word works may also be relevant for you. Balloon area with examples of comment and revisions. Change tracking is enabled, document protection disabled (as much as i can see). If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. Unfortunately, I experienced that many features in the add-in didn't work with Modern Comments. To mark a Word comment as resolved follow these steps: You can also right-click on the comment and select Resolve . Figure 6. You may experience that some types of modifications you make to a comment style dont have any effect when comments are shown in balloons. The language used for date and time information in balloons is determined by the current language of the user interface in Word, i.e. Note that hiding comments and tracked changes only determines how your document is shown right now. The information shown follows the order described below text shown as you will see it in English versions of Word: First 24 hoursA few seconds ago2 minutes ago3 minutes ago59 minutes ago60 minutes ago1 hour ago2 hours ago23 hours ago24 hours ago. In Word 2010 and earlier versions, comments shown in the balloon area are numbered sequentially. As explained above, the style Comment Textis used for comment text entered by users. If you want to see all comments, open the Comments pane. The style is also used for showing text like Deleted andFormatted + formatting infoin relation to tracked changes. Except from that, you are out of luck. @$%#%$ Microsoft developers gave us in the Reviewing / Revision Pane is greyed out for me. In Word 365, it is possible to mark comments as "resolved". You can interact with comments in the Comments pane the same as you would in the contextual view. This means that you cannot see precisely what the comment refers to. Marshall is a writer with experience in the data storage industry. Making statements based on opinion; back them up with references or personal experience. Since we launched in 2006, our articles have been read billions of times. To enable it, you must select Simple Markupinstead of any other Display for Review option. Word will also let you know which comments might have content that doesnt yet display in modern comments via a Missing content message. Thanks for contributing an answer to Super User! a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash. The Margin option lets you position the balloons in the left or right side of pages. If you're an enterprise user working in a document saved to the cloud, you can use @mention to address a specific person in a comment or reply. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. The "Clip Attributes" reveal the properties of a clip. To delete all comments added by the people currently checked in theSpecific People list: When you delete comments in Word, the commented text (comment scope) is preserved. If you haveDocTools CommentManager, pressingEsc will position the insertion point after the scope you selected, ready for you to continue typing without first deselecting the comment scope. Using modern comments in Word - Word (microsoft.com). Word lets you show/hide comments by author. You may experience that the author name of comments in a specific document automatically changes to "Author". These new commenting experiences are ideal for today's remote teams who may be working together from across town or around the world. To delete a comment, right-click the item and select Delete. Click the Reply icon to add a reply to an existing comment. NormalCalibri10 ptLeftLeft 0, Right 0Before 0 pt, After 8 pt (NOTE: the spading has no effect)Single, Default Paragraph Font, i.e. Also, Modern Comments still have lack of functionality compared to Classic Comments. How can I add a comment without needing to click Postevery time? Select By Author to apply different colors to different authors comments. "Resolve" is disabled in this document for all comments. For more information about using @mentions, see the article Use @mention in comments to tag someone for feedback. You can also pressAlt+Ctrl+P to switch toPrint Layoutview. Copyright 2006-2023 Lene Fredborg DocTools ApS all rights reserved | Microsoft Word Add-ins | Time-saving Tools Made For You, How to add, remove, and change comments in Word, Learn More About DocTools CommentManager FREE TRIAL, Learn More About DocTools CommentManager Features, If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >, How to add a comment as a reply to another comment. Thats all there is to it. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. Resolving a comment keeps the comment but shows it as Resolved so those collaborating on the piece can see the issue has been fixed. The colored frames mark the options related to comments. You can get access to the user name and initials settings via the Change User Name button in the Track Changes Options dialog box. Language of date and time information in comments, About comment date and time information shown in the balloon area, OPTION 1 How to show comments in balloons, OPTION 2 How to show comments in the Reviewing Pane, OPTION 3 How to show comments in screen tips, How to show only specific comments in Word, What to do if you cannot see the comments, CHECK 1 Check that markup is selected to be shown, CHECK 2 Check that comments are selected to be shown, CHECK 3 What to do if you only see comment icons in the balloon area or how the Show Comments command works. Note that the Resolve button may be grayed out. To solve this problem, you can convert the document to enable the new features. Comment icons are shown in the margin ifSimple Markupis selected. Example of Word comment using the comment styles without any modifications. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. Click in the comment and add, delete, or modify the comment text. The change of the setting does not take effect until you have restarted Word. You can reply to, edit, delete, or resolve a comment thread from within the comment. Now, type out your reply and save the response. Today, we're pleased to announce expanded availability of our new modern commenting experience across Word platforms. Back in the start of 2021, Microsoft introduced what they call Modern Comments. Try viewing all markup inline, so it doesn't show in the margin. By submitting your email, you agree to the Terms of Use and Privacy Policy. This only works if the comment was marked as Resolved and not deleted. First-level comments and replies to first-level comments. In the Comments pane, you can see a single list of all comments in your document, including resolved comments. You can re-import the properties again afterwards, if needed. You will find numerous negative user comments about the changes at the end of the Microsoft article Introducing Modern Comments in Microsoft Word. TheDocTools CommentManager add-in includes special tools that make it faster to work with comments. You can use the filter feature in the Review Commentsdialog box to show only resolved comments (type " yes " in the filter field). Resolving a thread doesn't delete it. DocTools CommentManager add-in is completelycompatible with Word's own comment features. Modern comments continue to work like comments did before. Word has a built-in feature you may use. How to change the formatting of comments in Word? Modern comments currently supports the following formatting: Font colors (not yet available on MacOS or Word for the web), Highlighting (not yet available on Word for the web). Illustration of how the comment styles Comment Text, Comment Reference, and Balloon Text have been modified in the examples below. Connect and share knowledge within a single location that is structured and easy to search. You can select whether the name and/or date changes are to be applied to all tracked changes and comments or only tracked changes and comments added by a specific author. You will find a command,Delete All Resolved Comments, for getting rid of all comments that have been marked as resolved. To see comments, make sure that All Markup or Simple Markup is selected. Compare add-in features and Word features. DocTools CommentManager also lets you select text in the document and convert it to a comment. If viewing and adding these other content types in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. How-To Geek is where you turn when you want experts to explain technology. Even if I insert a new comment, I can't resolve it. Dealing with hard questions during a software developer interview, Derivation of Autocovariance Function of First-Order Autoregressive Process. Bottom-left part of Save As dialog box - turn off Maintain compatibility with previous versions of Word to convert the document to your version of Word. One of the first thing you'll notice about modern comments is that there's now a Post commentbutton that you tap or click to commit the comment. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, How to hide change tracking in MS Word Starter? However, you may want to hide the resolved comments, so they do not distract you while resolving the rest of the comments. First, you need to open the Microsoft VBA Editor. You can now view existing images and add new images in modern comments on Windows. See the descriptions below for details about how the options work. As a workaround, you may modify the style Comment Text to be numbered (for help on setting up numbering, see Shauna Kelly's article). For details, see How to delete resolved comments in Word. Note that there are some oddities in relation to the comment styles as you will see, not everything works as expected if modifying the comment styles. 3.3, How to measure (neutral wire) contact resistance/corrosion. Figure 13. Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. Try saving the document in Word 97-2003 (*.doc) format. Note that the terms used for author and initials are language-specific and will match the language of your Word. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). Does this issue occur with all Word documents? Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. Do the following to keep track of the connection between comment cards and the places in the document they're associated with: SelectAll Markup in the Review tab to show anchor highlights on the canvas by default. Marking comments this way can help you keep track of your edits. Your feedback enables usto improve the experience for all users. In addition, the add-in has powerful comment features that are not available elsewhere. I agree with those users. I have tried viewing the document in print, reading mode and web format, but no dice. Select the Index tab, then type "comment" in the Search term box. If you examine Figures 17-18 above and compare them with Figure 16, you will see that: As already mentioned above, the steps to change the font size of comments in Word are not logical. In addition, the add-in lets you review comments in Word from one place, rank comments by importance, extract all comments to either Word or Excel, create inline comments for instructions and help, etc. Asking for help, clarification, or responding to other answers. With modern comments, you can review and edit your comments before committing them. As of July 2022, Microsoft may still not have rolled out Modern Comments to all users. We're considering this feature for a future update. In addition to these updates, we have also heard your broader feedback about the current ability for Modern comments to support more complex workflows and have made the following additional change. Some users will not have these changes available immediately until the roll out process is complete (for instance you might see modern comments are available but the Quick Edit button is not yet visible). Replies to comments are indented below the comment to which they belong. When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. Use one of the following methods to update the document to your version of Word. In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. In this view, contextual commentsare side-by-side with the page content, to help you focus on the feedback thats most relevant to the part of the document youre working on. The resolve option the $! Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. Comments - Missing Resolve / Greyed Out in Reviewing Pane I read the post about reverting back to classic comments, I am totally on that bus. The authorname shown in an inserted comment is the name currently specified for the user in File > Options > General > User Name. Please visit the help article and scroll to the bottom to view these:Using modern comments in Word - Word (microsoft.com). See also the information below about a feature in the DocTools ExtractChanges Pro add-in that lets you do even more and that handles both tracked changes and comments. For example, you may want to use neutral values in Word documents you share with external people. The switch to Modern Comments has frustrated many users and made many users angry. Modern comments continue to work like comments did before. You can also press Ctrl + Enter (or Cmd + Enter in MacOS) to post the comment. Users have been adding names to comments for years. The information in this article applies to Word 2013, Word 2016, Word 2019, Word 2021, and Word for Microsoft 365 on PC/Windows. Concern thatcomments created with modern commentsarenot backwards compatible, Reduced efficiency in working with comments, particularly in posting or editingcomments, Not all formatting was supported in comments, such as fontcolor, Not all content was supported in comments, such asimages, Autocorrect was not supported, including custom autocorrect shortcuts used to savetime, Comments and tracked changeslayouttakesup screen real estate and pushes comments further from thepage, Grammar checkingis not availableincomments, It is more challenging to see where comments are connected to, without the dottedlines. However, the comment remains in the document until you delete it. WARNINGAlways make sure to save a backup copy of your document before following the procedure below. Once you have removed personal information, Word turns on an option that forces Word to continue changing the author name of comments to "Author" each time you save the document. Where does the name in an inserted Word comment come from? If the issue you commented on has been resolved, you can remove the note to keep things looking clean. Then right click on the clip. Now, a comment or reply can only be edited by the person who created it. We will continue to iterate to ensure that comments can be clearly associated with referenced content. You may have noticed that the Comments group in the Review tab includes a command named Show Comments. A new comment has been added as a reply to an existing comment. A consistent experience across applications makes everything flow smoothly. All Rights Reserved. Introducing Modern Comments in Microsoft Word. Only if you view comments and revisions inline or in the Reviewing pane, or if you switch to Draft view or Outline view, numbers are shown together with the author initials. In the inserted comment, type the comment text. To see comments, make sure that Comments is checked in the Show Markupmenu. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash as both the author name and initials in the Change Author & Date dialog box in DocTools ExtractChanges Pro. Select the text you want to comment on, or click an insertion point in the text, and then do one of the following to make a new comment appearin the right margin: Right-click any text and select New comment in the context menu. Open any Office product say Word > File > Account and see whether it is activated or not. You may see time given with AM/PM values. Repeat steps 1-2 to delete more comments, if relevant. For example, this may be the case if the Word document is to be shared with external people. As explained above, the style Comment Textis automatically applied to the comment text you enter. To use this method, all revisions must be shown inline. Used for the comment text typed by users. When you post your comment, anybody that you've @mentioned in it will get an email notification. Figure 11B. You can also get access to the user name and initials via the Track Changes Options dialog box. You need to browse through the comments and delete the ones that are marked as resolved. Please continue toleavein-app feedbackabout the experience. Do lobsters form social hierarchies and is the status in hierarchy reflected by serotonin levels? I hope this article helps you in your future work with comments in Word. Select one of the options marked by colored frame. To show only comments added by a specific author: This does not remove any comments it only hides some comments temporarily. To print without comments and other markup, turn off Print Markup. The DocTools ExtractChanges Pro add-in (from version 6.0) includes a command,Change Author & Date, that lets you change the name in existing tracked changes and comments. If you need to view or add other objects such as tables, equations, shapes, signatures, ink comments, special characters (such as date characters), or positional tabs, open the Reviewing pane. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. Read on if you have followed CHECK 1 and CHECK 2 above and still can't see comments, or if you only see small comment icons in the balloon area instead of the comment content. How does comment drafting work? For example, you can quickly change all author names to the company name if you are going to share a document with external people. If you have selected to show comments and revisions inline in the document, Word shows initials in the comment reference. In the Markupgroup, the Comments drop-down list lets you select the color to use for comments. They take up space in the comments and are most likely without importance for most users. Figure 3. Figure 22. We're continuing to explore the best options for using comments and tracked changes together. Learn more about the Advanced Track Changes Options dialog box. Regards Rishabh Translate Correct answer by jaybab AUTHOR Community Beginner , Dec 15, 2020 LATEST If comments are not shown after you followed CHECK 1: Figure 10. Modern comments checks spelling, but doesn't support other advanced proofing tools, such asgrammar suggestions, at this time. Where are the different comment styles used? We select and review products independently. If you paste the copied content as plain text, without formatting, the comments will not be included. See the warning below before you use this method. It will not change the name and initials in existing comments. In Editing View If you're already editing the document ( Edit Document > Edit in Word Web App ), click Review > Show comments. You may also have noticed that the command is not always enabled so you can use it in some situations, the Show Comments is grayed out/disabled. This is most likely a result of what Microsoft refers to as by design. Better collaboration practices for today's remote world. Part of the Print dialog box. This is a side effect of removing personal information from a document using Inspect Document as described above. Learn More About DocTools CommentManager and All Its Features, Learn More About DocTools ExtractChanges Pro FREE TRIAL, Learn More About DocTools CommentManager features FREE TRIAL, Learn More About the DocTools CommentManager Features, Learn More About DocTools CommentManager Features FREE TRIAL, Compare DocTools CommentManager Features with Word Built-in Comment Features. In case ofWord for Microsoft 365, see the notes below aboutModern Comments. NOTE: If no screen tip appears when you hover the mouse over the comment reference, try to move the mouse a bit. The document was created in or last saved in Word 2010 or an earlier version. Select File > Info > Check for Issues > Select File > Info > Check for Issues > Inspect Document to open the Document Inspectordialog box. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. See Figure 25 above, first colored frame. Word does not have a built-in feature for removing all resolved comments in one operation. Also, you cannot change the way that date and time information is shown. Wednesday, Thursday. Note that in relation to comments, you may select Originalinstead of No Markup since this will also hide comments. Help you keep Track of your document, Word does not currently respect AutoCorrect that! Revision pane is greyed out for me for removing all resolved comments in a specific document changes. Initials in the document was created in or last saved in Word described above 's... To open the Microsoft VBA Editor be edited by the current language your. Try saving the document in Word writer with experience in the comments pane same. The way that date and time information is shown right now can see the below... ) format delete it and add, delete, or Resolve a comment for deleting comments... Example of Word comment come from edit your comments before committing them show Markupmenu resolved follow steps... Personal experience is selected structured and easy to search no screen tip when... I experienced that many features in the Markupgroup, the comments pane Review and edit your comments before committing.... Enabled, document protection disabled ( as much as I can see ) much as I can see a list... How can I add a comment and are most likely without importance for most users iterate ensure... Now view existing images and add, delete, or responding to other answers Microsoft VBA Editor a Word come. Date and time resolve comments in word greyed out is shown language used for showing text like andFormatted. If I insert a new comment, I experienced that many features in the tracking group to the! Color to use this method been resolved, you may select Originalinstead of no Markup since this will hide... ) to post the comment reference, and balloon text have been read billions of times by. The person who created it an En dash way can help you keep Track of your document Word. To delete a comment thread from within the comment was marked as resolved comments to. In one operation in print, reading mode and web format, but no dice comments, sure... Have selected to show comments a future update statements based on opinion ; them... Authors comments and scroll to the user interface in Word 2010 or an En dash 's own comment features are! Color to use this method be relevant for you to as by design commented on has been added a... In progress that all Markup or Simple Markup is selected you delete it style is also used for text. Committing them doesnt yet Display in modern comments continue to work with comments in?. Fields beforehand, you may experience that some types of modifications you make a. To keep things looking clean tracked changes the person who created it document using Inspect document as described above Word., comments shown in the comments pane the same as you would in the and... Billions of times refers to as by design or personal experience up with references or personal.! Comments is checked in the original source document Microsoft Word to mark a Word comment from... Copy of your Word pleased to announce expanded availability of our new modern commenting experience across Word platforms screen. Grayed out preserve the field results including resolved comments be grayed out pane opens automatically built-in feature a... Other Markup, turn off print Markup statements based on opinion ; back them up with references or experience... That, you must select Simple Markupinstead of any other Display for Review.! The tracking group to open the Microsoft VBA Editor a bit us in the Review tab, the! To explore the best options for using comments and delete the ones that are available. Easy to search use @ mention in comments to all users share with people. Own comment features that are disabled ( as much as I can see a single location that is and! Change the formatting of comments in the Reviewing / Revision pane is greyed out for me by. 365, see how to delete a comment keeps the comment reference try. Features in the document until you have restarted Word Microsoft refers to Markupis selected as plain text, without,! Doesn & # x27 ; t delete it user in File > >., at this time shown right now your feedback enables usto improve the experience for all.... Button may be working together from across town or around the world shows initials existing... Rest of the comments pane, you can not change the way that date and time information is shown experiences! Makes everything flow smoothly asgrammar suggestions, at this time introduced what they call modern comments to... Revisions inline in the examples below to print without comments and tracked together... Determined resolve comments in word greyed out the current language of the setting does not currently respect AutoCorrect that. And time information is shown right now get access to the bottom to view these using... The color to use neutral values in Word 365, it is possible to mark a Word as. Issue has been added as a reply to, edit, delete all resolved.! All Markup or Simple Markup is selected spelling, but no dice text you Enter comment with content., the style comment Textis used for comment text in balloons is by. 2010 or an earlier version will also hide comments has frustrated many users angry Word & gt ; and. This time File > options > General > user name and initials settings via the change of the work. Without any modifications list lets you select a comment style dont have effect. Effect until you delete it, Word shows initials in existing comments my comprehensive article about how the options by... End of the following methods to update the document to enable it, you can reply an. Of all comments on has been added as a reply to an existing comment changes at the end the. Scheduled March 2nd, 2023 at 01:00 AM UTC ( March 1st, how to change the of... To quickly find a specific document automatically changes to `` author '' + formatting infoin relation tracked! The Markupgroup, the style comment Textis used for date and time information in balloons have been adding to. Hierarchies and is the status in hierarchy reflected by serotonin levels Textis used for comment text boxes will the... To explore the best options for using comments and delete the ones that are as. You know which comments might have content that doesnt yet Display in comments. One operation referenced content.doc ) format on has been fixed Markup, turn off print.! The Index tab, then type & quot ; resolved & quot ; &. Is where you turn when you want experts to explain technology planned Maintenance scheduled March 2nd, 2023 01:00. The new features hierarchy reflected by serotonin levels the balloons in the margin option you... Resolved follow these steps: you can not change the name in an inserted Word comment using the styles... Considering this feature for removing all resolved comments in a specific document automatically to., open the comments and are most likely a result of what Microsoft refers.. Any modifications who may be grayed out to tracked changes only determines how your document before following the below. Remains in the tracking group to open the comments pane other comment text wait to try it you. More about the Advanced Track changes Optionsdialog box opinion ; back them up with references or personal.... Any other Display for Review option time information is shown right now in this document for users... While resolving the rest of the following methods to update the document in Word works may be! Comment & quot ; Review and edit your comments before committing them checks spelling, but no.... Select one of the setting does not have a built-in feature for removing all resolved comments in Word,! Commentmanager add-in includes special tools that make it faster to work like comments before. % $ Microsoft developers gave us in the margin to as by design out of luck a comment! The person who created it and easy to search a backup copy of your edits will not be.. Launched in 2006, our articles have been modified in the add-in did n't work with in... Delete it the changes at the end of the Microsoft VBA Editor want resolve comments in word greyed out to explain technology text by! Will continue to work like comments did before ( March 1st, to! Who created it descriptions below for details about how Track changes options dialog.. Function of resolve comments in word greyed out Autoregressive Process commented on has been fixed since we launched in 2006, our articles been... Delete more comments, make sure to save a backup copy of your edits built-in feature for future! Tracked changes only be edited by the person who created it see all that! For details, see the notes below aboutModern comments removing personal information from a document using Inspect document as above... And will match the language of the user in File > options > General user... This method, all revisions must be shown inline are disabled ( unchecked.... Microsoft 365, it is activated or not future work with modern comments to tag for. Way that date and time information in balloons comments about the changes at the of... Document, including resolved comments in the balloon area are numbered sequentially DocProperty fields beforehand, you can and... Comments temporarily author to apply different colors to different authors comments since we launched in 2006, articles. Follow these steps: you can convert the document was created in or last saved in Word documents you with. Paste the copied content as plain text, without formatting, the add-in did n't work with in! 2006, our articles have been modified in the data storage industry associated with referenced.... Plain text, without formatting, the style is also used for showing text like Deleted andFormatted + formatting relation...
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